Bytown SC Regulations & Bylaws
UPDATES COMING SOON!
We are in the process of updating our regulations & bylaws. Once the updated Charter is approved by our membership we’ll post it here.
Thanks for being interested enough in the Bytown SC to check out our guiding principals. If you aren’t already a member we invite you to join us.
Below is our current Charter for the Bytown Boys SC:
The Bytown Boys Charter
Revised July 2016
We are Ottawa Fury FC’s original supporters club. Filled with passion, commitment and loyalty, we have been proudly supporting football in Ottawa since 2011. We sing with one voice. Bring The Noise.
Article 1 – Identification
The group shall be called the Bytown Boys Supporters Club (BBSC) or Bytown Boys, and will hereinafter be called the ‘Supporters Club’.
Article 2 – Mission
The primary mission of the Bytown Boys will be to support the Ottawa Fury FC, to which it is an officially recognized supporters group. This includes singing, drumming, banner or tifo displays, and so forth at North American Soccer League (NASL) which feature Ottawa Fury FC. The Supporters Club will have a secondary mission of supporting all advanced level amateur and professional football in the city of Ottawa. The Bytown Boys will encourage membership into the Supporters Club, participation in its events, and the development of soccer in the country of Canada.
Article 3 – Organization
The Supporters Club shall be composed of a community of members and an executive council, hereinafter set forth. The executive council will lead the Bytown Boys through day-to-day business, and is subject to the democratic approval of the Paid Membership (see Article 4). The Supporters Club will follow all applicable laws and regulations at events where it is present.
Article 4 – Membership
The Bytown Boys shall be composed of two membership classes, Social and Paid Memberships.
Social Member – Refers to any individual who attends and/or contributes to the activities and events of the Supporters Club, but is not a Paid Member. Social but are subjected to fewer rights relative to Paid Members.
Paid Member – Refers to individuals who pay an annual membership fee. Paid Members are granted extended rights within the Supporters Club, including voting on club issues, run for positions on the executive council, contribute to an exclusive Paid-Members section on Facebook, first access to Supporters Club privileges, and so forth.
The Paid Membership period shall begin immediately following the end of the annual BBSC Christmas get together of any year and shall continue for one year ending December 1st of the following year. All paid members in any membership period will be eligible to vote or run for office at the annual BBSC Annual General Meeting in the following year. For example all memberships purchased from December 2015 to December 2016 will be eligible to participate in the 2017 AGM.
Individuals are permitted to pay membership dues in cash or via EFT (electronic funds transfer) to the BBSC Treasurer.
Memberships will be considered as paid as per the time stamp of the email received irrespective of the payment transaction completion date.
Paid Memberships may be terminated at the request of the member, the discretion of the executive council by a majority vote , for actions which deem the membership in poor standing.
Membership dues are non-refundable unless granted by a vote of the Executive.
Article 5 – Executive Council
The Executive Council consists of the following five positions:
· Two (2) General Councillors
The president shall manage the overall affairs of the Bytown Boys, and is responsible for tasks including the maintenance of adequate organization within the executive council, receiving Supporters Club notifications from Ottawa Fury FC or other external organizations, and so forth. The president is permitted to approve immediate decision-making for the Supporters Club in situations where, in his/her judgment, it is deemed necessary for the Bytown Boys to take action before an upcoming monthly meeting (see Article 6).
The treasurer shall maintain an accurate record of all Supporters Club finances, and is responsible for reporting these figures to the executive council upon request. He/she is further tasked with ensuring the Bytown Boys current funds are well-managed, and is permitted to approve club expenditures with the support of the president and one (1) other executive council member. The treasurer shall maintain an accurate list of paid members, which will be the reference document should situations arise where the paid membership must be identified.
The sergeant-at-arms is responsible for the safety and up-keeping of club equipment, during both Supporters Club activities and the time intervals between. He/she shall also act as the Bytown Boys captain on Ottawa Fury FC match-days. As Supporters Club captain, the duties of the sergeant-at-arms include organizing the group’s section and the supporters within it, ensuring banner and tifo displays are securely placed before kick-off and subsequently removed after match-completion, and acting as the Bytown Boys’ communication representative with in-stadium security.
The two general councillors shall support the president, treasurer, and sergeant-at-arms should assistance be required with the completion of their duties. In situations where the president, treasurer, or sergeant-at-arms are absent from a Supporters Club event, the general councillors will assume their positions and duties. The general councillors shall ensure the completion of tasks which are unique to particular Bytown Boys events and, as a result, are not outlined above.
Executive council members are expected to serve for the whole year in which they are elected. An executive councillor is permitted to step down should it be deemed, by unanimous approval of the remaining executives, that there is a ‘just cause’. Should this situation arise, the Bytown Boys will appoint a replacement during the directly upcoming monthly meeting (see Article 6). The appointment process will be a ‘by-election’, where the Bytown Boys general election procedure (see Article 7) shall be carried out. An interim-replacement may be appointed, should it be deemed necessary by the remaining executive council. The interim-executive must have unanimous approval from the existing council, and will step down on the date of the by-election. Executive council members are permitted to take temporary ‘leaves-of-absence’, which must be a) due to a ‘just cause’ and b) no longer than two (2) months in length. Should this situation arise, the remaining council may appoint a temporary executive if it is deemed necessary.
Article 6 – Monthly Meetings
The Bytown Boys shall host twelve monthly meetings per year, which will generally take place on the first Sunday of every calendar month. Details regarding the date, time, and location of the meetings will be confirmed by the executive council at least two (2) weeks in advance. Supporters Club members will be notified of these details through announcements on the Bytown Boys website and other communication platforms.
The executive council is expected to attend the meetings, and will prepare an agenda of club items for discussion. The paid and social membership is encouraged to attend and contribute to the dialogue. Where applicable, Supporters Club decisions with respect to business matters and proposals will be reached at the meetings. All paid members shall be granted one (1) vote in a democratic process. Proposals which gain the highest number of votes will be acted upon by the Bytown Boys.
The president shall oversee the meeting, as outlined in the executive council’s agenda. The treasurer shall provide an update with respect to the Supporters Club’s monthly financial standing. The executive council will be responsible for preparing a minutes document, which will be posted on the Bytown Boys website no longer than one (1) week after the meeting.
Article 7 – Elections
In every given year, the executive council will step down on the date of the first monthly meeting following the release of a new NASL schedule. On this date, the executive council will be elected for the new Bytown Boys year, through a democratic election.
Only paid members are permitted to run for executive positions and vote in Bytown Boys elections. The process will begin through nominations and, subsequently, the voting and appointment of a president, treasurer, sergeant-at-arms, and two general councillors, in the listed order. The paid membership is permitted to nominate fellow paid-members for positions. Self-nomination is not permitted. Paid members who accept a nomination for a given position will be entered to run in its election process.
In order to vote, an individual must be a) a paid member and b) present during the election. A non-secret voting process will be carried out, where votes must be verbally communicated, in a clear and concise manner, from individual members. The election process will begin with the candidates clearly identified before voting takes place. Candidates may address the paid membership if they so choose, and are permitted no more than two minutes for campaigning. The voting process will begin with the clear identification of paid members who are present. A neutral election official, who may be either a paid or social member, will be appointed for the purpose of tallying votes. Once voting commences, the official is responsible for accurately tallying votes, and, subsequently, declaring the winner. The winner will be the candidate who has received the greatest number of votes. Once the winner is declared, the election is closed and may not be revisited.
The voting process will be carried out five times on Election Day, with the intent of appointing the five executive councillors. There is no limit to the number of positions an un-appointed paid member may run for. Social members are not permitted any involvement in the election process, with the exception noted above. There are no term limits for executive council positions.
At the end of the Election process all elected council members will be required to ensure that they have paid their BBSC membership.
Article 8 – Discipline
All matters of discipline within the Supporters Club will be under the control of the executive council. Both Social and Paid members are expected to abide by all applicable laws and regulations at Bytown Boys events. Events include, but are not limited to, Supporters Club marches and in-stadium presence, pub nights, away trips, and viewing parties. During Ottawa Fury FC matches, the sergeant-at-arms will be the Bytown Boys point-of-contact with stadium security.
Any individual who, in the opinion of the executive council, acts in an unruly manner or causes excessive disruption at any Supporters Club event is not acting on behalf of the Bytown Boys. The council is permitted to enact discipline in any manner which it sees fit, including formal warnings, the termination of a paid membership, the potential banning of individuals from group activities, and so forth.
Article 9 – Amendments
Charter amendment proposals must be brought forth during a monthly meeting. Proposals must be supported by at least one (1) paid member. A vote will be held to determine the Supporters Club’s decision, as outlined in Article 6. For an amendment motion to successfully pass, a two-thirds (2/3) majority of paid members in attendance, as well as a three-fifths (3/5) majority of the executive council, must support the proposal.